Moving data from one system to another, and so on.Accidentally misplacing or deleting data.It should be a priority of any responsible organization that truly cares about its information.Now, data loss can be caused due to various reasons, which are why taking backups becomes so important. Protections are a must but so are backup systems, regardless of the type of strategy and structure adopted. That is why it is never too late or too much to take extra precautions when it comes to one’s data. The rapid changes in technology will only increase that risk even further. Since threats, both natural and man-made, can never be completely eliminated, the likelihood that one will lose data at some point will always be there, too. To determine what is the appropriate level of security that must be adopted for a particular backup system, one should take into account all these factors and address them accordingly. Thus, another challenge for an organization is how it can make sure its system is consistent with such standards and policies. Sometimes, there are guidelines that apply to specific areas or sectors like health, education, and finance. It is also often the case that a backup system is subject to industry standards and must comply with government regulations. Frequent equipment testing often helps avoid bigger disasters by giving one the chance to address issues before they get worse. Other techniques include doing frequent backups and continuous testing of one’s equipment, especially onsite storage devices. When handling materials that are difficult to back up like application data, having a good backup software may be necessary. The more copies there are out there, the better chances one has of surviving a data loss incident. A typical example would be an organization having the original, one copy stored on an external drive, and then another one kept in the cloud. Three copies of the same data are created on at least two different storage media, with at least one copy stored off-site. One approach is called the 3-2-1 strategy. For example, having multiple backups or copies is always preferred. There are, however, some common practices worth adopting. It should not be one of those policies that are nice only on paper but are not actually enforced.Īs far as the backup process is concerned, there are also different ways to carry it out. Once in place, the strategy must actually guide the organization and its personnel. He or she will be responsible for ensuring the backup system is set up correctly, tested periodically, and implemented as intended. This means an administrator in charge of the task must be designated within an organization. It is an excellent protection against disasters that affect the main storage device or facility.īeyond the strategy itself, also critical to its success is the person or office in charge of implementing it, as well as the extent it is integrated to the organization’s existing protocols. Cloud storage allows organizations to back up (and access) their data on remote servers for as long as there is reliable internet access. Another method is the use of cloud-based storage services, especially for maintaining offsite backups. At present, one of the easiest ways to create a backup is to store electronic copies on an external hard drives or some other type of physical media. How often one should perform backups varies from one organization to the next.Īlso crucial to a backup strategy is the kind of system that will be used. Some data may not need to be backed up, as opposed to others that do (e.g., finances, sensitive personal data, and other data critical to the operations of a business). This usually means having to identify the data that needs to be backed up and the frequency one ought to be doing it. When developing a backup strategy, it is important to consider its scope. If anything, it will at least help avoid the worst-case scenarios that can really do some serious damage to one’s work or business. It is an essential practice every responsible organization should adopt. The solution is having a proper (data) backup strategy in place.ĭata backup is the process of establishing and maintaining two or more copies of the same data for the purpose of protecting it in case of loss, regardless of the cause. Not only can data loss impact work productivity or one’s profits, it may also result in violations of applicable regulations, including data protection laws. This makes the risks involved and their implications worth considering if one truly cares about one’s business or work. Just think of all those records, files, and data that are too important for an organization to lose. In a work environment that is increasingly becoming digital, data loss is an ever-present danger with many possible negative consequences.
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